APTA Job Opening: Executive Assistant - Public Policy, Practice, and Professional Affairs

Title: Executive Assistant

Department: Public Policy, Practice, and Professional Affairs

FLSA Status: Nonexempt


This position:

  • Responsible for the administrative, operational, and organizational management of the Public Policy, Practice and Professional Affairs Unit. Provides primary support and assistance to the vice president and is responsible for project management, operational efficiency, quality assurance, handling member and other inquiries, and coordination tasks, functions, operations, and duties to support the vice president and unit staff in their jobs, programs, and initiatives
  • Manages and oversees the daily operations of the unit through phone management, meetings support, filing, physical space organization, scheduling, and mail management
  • Assists with travel arrangement and support for member groups
  • Provides tracking and assistance with project management, including use of software, collection of data for annual, quarterly and weekly reports. Responsible with the vice president weekly reports to the Board of Directors and executive staff
  • Assist the vice president with daily schedules to include managing calendar, travel arrangements, planning itineraries, meeting materials, expense reports, phone, and mail inquiries
  • Helps other administrative support and coordinators on projects identified by senior directors and vice president to improve unit activities and initiatives


  • 5 + years experience supporting an executive office in an association or professional services
  • Strong administrative and data management skills
  • Excellent organizational skills with a keen ability to prioritize and multitask
  • Ability to adhere to and meet deadlines
  • Experience handling sensitive, confidential information
  • Excellent oral and written communications skills
  • Excellent interpersonal skills

Equal Opportunity Employer

Please send resume and cover letter with salary requirements to: jobs@apta.org.