Would you like to host a reception or other event using available space at the upcoming APTA Combined Sections Meeting in Boston, February 15-17, 2024? You can!

Requirements and Process

• The online portal is open to accept space requests. All requests must be approved by APTA. The deadline for submitting event requests is Friday, Oct. 20, 2023 11:59 p.m. ET. See "Submitting Your Request" section below for submission instructions.
• Events may not include physical therapy-related educational or professional development content.
• Event space is provided based on availability in our contracted venues, including the Boston Convention Center (415 Summer Street, Boston, MA 02210), Westin Boston Seaport (425 Summer Street, Boston, MA 02210) and Omni Boston Hotel at the Seaport (450 Summer Street, Boston, MA 02210).
•  NEW THIS YEAR! You will have the option of locating and booking space on your own for a fee of $125. This option does not include the Convention Center, Westin Boston Seaport or Omni Boston Hotel at the Seaport. A listing of affiliated hotels and other venues will be provided once payment has been submitted. Affiliated hotels are instructed to contact APTA for approval to place events.
• Space requested at the Convention Center or the two HQ hotels (Omni and Westin) will require coordination between APTA and the venues and will incur a higher cost. See the price structure below. The fees listed are in addition to any fees charged by the venue.
• Your transaction fee will be due upon submission of your request. If you submit payment and we are unable to place your event in the Convention Center or the two HQ hotels, you will either receive a full refund or the difference of the fee to locate and book space on your own.
• Space requests in the Convention Center and HQ hotels will be confirmed no later than Friday, Nov. 10, 2023. APTA's Member Events team will contact those with confirmed space and provide a quote for the rental costs and instructions for working directly with the host venue.
• If you booked your event on your own, send the below specs to Paxton Styles so it can be published on the APTA website.
  • Name of Organization
  • Event Title
  • Date/Time
  • Location Name/Address

Rental Fees

	Timeframe	100 people or less	101-500 people	501-1,000 people
Self booking	Unlimited	$125	$125	$125
Convention Center or HQ Hotels	1-2 hrs	$350	$600	$1,100
Convention Center or HQ Hotels	3-6 hrs	$600	$850	N/A
Convention Center or HQ Hotels	7+ hrs	$1,000	$1,100	N/A

Other Costs: Audio visual, entertainment, and food and beverage costs at the venue are the responsibility of the organization hosting the event. Venues do not allow outside food and beverage. Information and instructions on how to coordinate these details with the venue will be provided once the rental cost payment is received.

Submitting Your Request

All requests must be submitted by Friday, Oct. 20, 2023. Your space request will be confirmed no later than Friday, Nov. 10, 2023.

Follow these instructions to submit your request: 
Note: You must complete all of the following steps for your submission request to be considered.

Session Title: Enter the name of your event, along with comments, if necessary.

• Decide if you want it to be posted to the APTA CSM events list on the website and app.
• Indicated your estimated attendance
• View rental costs for your event under Logistical Information.
• Select Proposed Date, Proposed Start Time, and Proposed End Time.
• Select your preferred venue. Note that this is a wish list and though we cannot guarantee your event will be place in your selection, we will make every effort to do so.
• Select your Estimated Seating Requirements and Meeting Room Setup.
• Select if your event will need A/V and/or food and beverage.
• Select your estimated A/V and/or food and beverage budget.
• Click Save.

Search For a Person: Enter your first and last name or email address.

• Click Search.

Search Results: Select yourself as the submitter name and click Select.

• Note: If you do not see the submitter name you are looking for, go back to the previous page and confirm the information entered is correct. If entered information is correct, click Not Found, click Select on the Search Results page, and follow the instructions.

Add or Edit People: You should now see the submitter’s name listed. Click Proof and Submit. You can also add other names to this submission by selecting Add New Person.

Review and Submit: Please follow the instructions at the top of the page to complete the proofreading process and make edits, if necessary. Be sure to print a copy of your events for your records using the printer icon on the page.

• Submit Payment. Payment must be made before your entry can be submitted.
• Click Submit.

Your Event Submission Has Been Received: Congratulations!

Please note that audio visual, entertainment, and food and beverage costs are the responsibility of your institution. Venues do not allow outside food and beverage. Information and instructions on how to coordinate these details will be forthcoming once the rental cost payment is received.

Begin Your Request

Questions?

Contact APTA's Member Events team at conferences@apta.org.